It can also help protect a trader's account from losing all of his or her money. Because NetIDs can be granted access to a wide range of systems and information, it is important to determine when the use of a shared account is acceptable and when it poses a security or compliance risk. Passwords for shared accounts should be changed whenever a user of the account no longer needs to use it (examples: job function change, offboarding, etc.). Generally speaking, a shared account should not be used by a person if they can use their individual account instead. It can make it easier to manage shared expenses, but also comes with the risk of sharing access to your money. Do not forget about your nonhuman services and application accounts. Risk sharing may provide opportunities for an organization to mitigate risks. Learn more about Centrify Infrastructure Services and shared account password management. Ideally, one that keeps the password secret from its users and also records who accessed the account, when it was used, and the system it was used to access. Otherwise, if Guest access is enabled, anyone can use those user accounts to access shared system resources. It makes it that much harder to pinpoint who has been compromised. A joint account is a bank account that more than one person can access. Shared accounts, like all accounts, should only have the minimal level of access necessary to complete the specific tasks associated with its use. Just like other accounts, joint accounts are protected by the Financial Services Compensation Scheme (FSCS) – up to £85,000. ©2020 Centrify Corporation. Adequately managing the password for a shared account can be difficult because the password must be shared with multiple people. When the audit trail is not properly in... Loss of credentials to unauthorized users is significantly increased. In most cases it requires a lot of systems that need to be touched to “fix” the problem. Most UW NetID accounts are used as individual user accounts, but they can also be configured and designated as shared accounts. With the Classic model, local accounts should be password protected. Shared accounts are commonly used on more than one application or resource. Shared accounts create a major hole in … Authorized users can access resources using shared accounts without knowing the passwords and Centrify will not expose the passwords and will deny any unauthorized access. Read this Gartner Report! Why do you need to use a shared account? However, there are times when Jane needs administrative rights on the laptop to install software. For joint accounts, the FSCS assumes that each account holder holds an equal share. VPC sharing allows multiple AWS accounts to create their application resources, such as Amazon EC2 instances, Amazon Relational Database Service (RDS) databases, Amazon Redshift clusters, and AWS Lambda functions, into shared, centrally-managed Amazon Virtual Private Clouds (VPCs). Most likely a lot of resources use the same credentials. Nonhuman accounts are major sources of operational and security risk. If the use of an individual account is not appropriate for a given situation, consider using user-assigned secondary accounts instead of a shared account. For example, in general, shared accounts should not be used by individuals to access Protected Health Information (PHI). Look for tools that solve more than just that “one” problem you are trying to solve, because sharing an account with others is most likely also an account with “too much” privilege. For questions about this advisory, please contact firstname.lastname@example.org. Shared accounts should be audited regularly. A joint account can be any kind of bank account: savings, transaction or term deposit. Gartner Report: 5 Things You Must Absolutely Get Right for Secure IaaS and PaaS, Centrify Named a Leader in The Forrester Wave™: Privileged Identity Management, Q4 2020. The Account … Risk sharing may be used as a strategy to improve … Concerns regarding shared accounts: The audit trail becomes an issue, since there is no valid audit trail possible. Moving to Cloud? He's been working in the network security sector for over fifteen years, as System Administrator, Technical Support and Technical Marketing. It is important to understand those risks to determine if the use of a shared account is appropriate for a given set of circumstances, and to put in place appropriate safeguards when using them. With shared accounts, this list of applications can include any number of shared credentials. The use of shared accounts by individuals to access sensitive information may also violate contractual or regulatory requirements. The risk occurs when the trader suffers a loss. A hacker discovering a document full of shared passwords in one employee’s Google account can turn a single security incident into a full-blown breach, potentially opening your … Shared accounts may also offer partial or full anonymity to those that use them. Shared accounts should use strong passwords. It is important to understand those risks to determine if the use of a shared account is appropriate for a given set of circumstances, and to put in place appropriate safeguards when using them. A role account is a generic user ID assigned for one specific role that can be used by more than one person. But each individual or each group represents a high risk if their privileges are not managed properly. So, for a two-person joint account, you could deposit £170,000, or £85,000 each – … Following best security practices, Jane’s user account does not have local administrative rights on the laptop. The challenges shared accounts hold for IT: Activity Tracking and visibility: The basic premise of identity and access management (IAM) is knowing who accessed which resource. This can be especially damaging if the account that has been compromised is a shared account: As you are exploring right tools to reduce the risk with shared accounts and privilege management think about the following: Centrify Infrastructure Services allows partners, contractors and employees access to shared account passwords, while maintaining control over who has access, which account passwords they have access to and how those passwords are managed. Companies need a tool that allows them to eliminate hard-coded, plain text account passwords from scripts and applications. 4. Shared accounts are used for various reasons, but their use comes with a level of risk.